The phrase “AI tools directory” gets thousands of searches a month because people are drowning in options, not because they want another endless grid of logos. The goal is a short list that matches real work. Here is a framework we use when expanding AIWedia’s directory.
Start with jobs, not brands
Write five recurring tasks: “draft client emails,” “edit Shorts,” “research keywords,” “remove photo backgrounds,” “summarize PDF contracts.” Each task maps to one category on AIWedia — writing, short-form video, SEO, background removal, PDF chat. If a tool does not serve a listed job, skip it for now.
The 1-2-1 rule for subscriptions
- 1 primary chat or agent (ChatGPT, Claude, Gemini, etc.).
- 2 specialists you use weekly (e.g. image + voice, or SEO + code).
- 1 automation layer only if you already repeat the same multi-step task daily.
Everything else stays in free tiers or bookmarked for later.
Evaluate on integration, not hype
Ask: Does it plug into where files already live (Drive, Notion, GitHub, Shopify)? A slightly weaker model inside your workflow beats a flagship app you must export from manually.
Use directories to compare, then commit
Open three tools in one category, test the same prompt or file, and note output quality and export limits. AIWedia categories group alternatives so you are not comparing video editors against PDF mergers by accident.
When free web tools beat AI subscriptions
Not every task needs a model. Merging PDFs, resizing images, or downloading a thumbnail is often faster on a trusted utility — browse free tools before adding another AI bill.
FAQ
How many AI tools do most small teams need?
Typically three to five paid tools plus free utilities for file chores. More than that without ops support usually means unused seats.
How often should I revisit my stack?
Quarterly, or when a core tool raises prices or removes a feature you relied on.